HR Payroll systems defined interfaces

During your research and evaluation of HR systems or HRMS software applications, you hear a lot of interfaces. The purpose of this article is to explain in detail how they are typically used. If you are looking to purchase a system of HR, HRMS HR software system or application and plan to tie it to an existing payroll application, in this article will prove very useful. The vast majority of HR systems and payroll applications provide some kind of ability to transfer data from one system to another.

In the first place, it is important to emphasize the difference between integration and an interface. With an integrated system, we have two products that share the same data or you have an automatic transfer in real time and update data from one system to another. With HR and Payroll software applications, this is rare unless you are working with the same company for both systems. If this is not the case, then it is going to do with the interfaces.

With an interface you have to manually, or via an automated process, transfer the data from both paychecks to hours or vice versa. In many cases, this is a process rather than manual configuration, but easy to maintain. If you want to transfer data from payroll to HR, you will create a file from the payroll system and import it into the product using any type of HR software. The problems with this type of process is that if it is automated, you will need to frequently transfer data because, in this example, the HR data is only as current as the last transfer of information from your payroll application. There is no reason not to accept using interfaces since it is still the standard in order to obtain two unique products to share data.

As an HR Payroll Interface works

If you pay using a product well known, such as ADP, almost all if not all, HR systems provide some kind of ability to interface between the HR system and payroll product. Otherwise, the HR system and payroll system will offer some kind of program to import and export.

System interfaces are also defined as a mapping of data. Once you have determined which system will push the data, a report will be managed by the system that contains the data needed to import in import demand. Once the report is run, is usually converted to Excel or a text file for importing. Now you must make sure that both systems speak the same language. This is called mapping. If one system in the name of the field for first name is "FNAM", and the system that you are mapping to the field name is "name", is simply to direct the "FNAM" product data to populate the "first name "field.

The same process is repeated for each field contained in both systems. The good news is that after setting up the mapping data, you will not need to repeat this process. The next time you need to transfer data, you will spend only a few minutes to do it.

The challenge with the configuration occurs when the fields are in different formats or lengths. In these cases, the data can be brought into Excel, and any necessary changes can not be done before importing the data. In some cases, the real interface software provides the ability to alter the information.

Populate the database of HR system

Say you just bought a new HR system. Somehow or another you are going to want to easily extract information from other sources as far as possible in your new system. If you have another HR product, you can create a file from that system and transfer the data to the new HR system. If you do not, then you'll probably be pulling data from your payroll system for HR. It 'important to note that your payroll system will not contain all the information of the HR system. So there are only so many fields you will be able to update. Generally, this information is to include demographic data and data relating to the payment which will be monitored in the HR system. I've rarely seen one that moves data from one system to another are the benefits and history. Be sure to request the transfer of these data, while systems are being reviewed.

HR or HR Payroll Payroll

Going forward, we must determine in which direction you want to push the data and in which system the fundamental input for new hires, terminations, and employee changes will happen. Whatever direction you decide to go on the payroll or HR HR to payroll, it is important to realize that whatever the system is accepting the data interface that will import data. This is not always the case, but in most cases it will.

Remember the data in the system being upgraded is only as current as when the last transfer of data interface was performed. This can create problems. Say, for example, that you are pushing data from your payroll system to the HR product and was the last time an update was two weeks ago. If you run a cessation or log hire new HR system, the data you are relying on is two weeks. You may have to go through the process of updating the data before running the report. As you have seen, the interfaces are not a perfect world, but they are a necessity....